Rights of being a Program of the University YMCA
1. Office Space in Student Programs office.
2. Free rental of space in the Y This must be arranged at the front desk in advance, and Latzer can only be used once per organization per semester for fundraising purposes.
3. Receive mail for your program at the YMCA with your very own mailbox at the front desk.
4. Free mailing and bulk mailing privileges. This is limited to a reasonable cost of mailing, and it it not guaranteed that mailing outside of the United States can be provided.
5. Free web space at www.universityymca.org.
6. Free long distance calling (for official use only), this is limited to a reasonable cost.
7. Free advertising in the Y's newsletter, calendars, and table tents at the Y-Eatery.
8. Use of Y’s Non-profit status for making tax free purchases and applying for community grants.
9. Y staff assistance with such things as planning, fund raising, grant writing, bulk mailing, etc.
10. Interaction with other programs doing similar work, opportunities for cosponsorship and collaboration.
11. Limited liability insurance coverage (details not yet confirmed).
12. Funding available through:
A) Student programs account ($841.83 as of Oct. 31, 2001)
B) Programs budget line (currently $2000 annually)
C) New programs budget line ($5000 annually) until this
fund runs out.
D) Budget line specifically designated for providing scholarships
for students to participate in conferences for the purpose of leadership
building or education.
13. Use of Student Programs Equipment
A) Computer
B) Printer
C) Scanner
D) Digital Video Camera
E) Folding tables
F) Office supplies
G) Anything else in the “para todos” section in the closet
in the Student Programs Office.
14. Use of YMCA equipment (as available)
A) Copier
B) Rizzograph
C) Fax machine
D) Folding Machine
E) Paper cutter
F) Tables and chairs
Responsibilities of being a Program of the University YMCA
1. Act in a manner consistent with the mission of the University YMCA. ìOur mission is to challenge and nurture the mind and spirit of individuals and communities to develop and practice ethical principles and responsible leadership for social justice and the integrity of our natural world.î
2. Include the “A Program of the University YMCA” logo on any fliers, brochures, newsletters, t-shirts, press releases, web sites or promotional videos produced.
3. Include “A program of the University YMCA: www.universityymca.org” in any e-mail you send to your groups e-mail list.
4. Mention that your organization is a program of the University YMCA in contact with the media.
5. All student members of your program will receive a free membership to the University YMCA, and therefore you will need to provide a list of your members to the YMCA staff. Membership is to be defined as you see fit, but should entail more then just the core leader structure of the group. Also, you will allow YMCA staff to send two email per year to your email list inviting them to become members.
6. Reporting on your organizations upcoming events to Y staff two or three weeks prior to the event date. This is so that we can pass the information on to others who may be interested via our student member email list, website and calendars.
7. Participate in YMCA leadership, such as attending retreats, the Annual Luncheon and serving on the Board of Governors and supporting committees. It is typical to have at least one member of your group on the Board of Governors and to have all core members attend the Annual Luncheon and Programs Retreat.
8. Writing articles and submitting information for the “Highlights” newsletter late each semester and the University YMCA’s Annual Report at the end of each school year.
9. Use the building responsibly, abide by building codes. This includes keeping the Student Programs Office clean!
10. Help with University YMCA fundraisers, especially Annual Garage Sale. For the Garage Sale, you can assist by bringing items to sell, advertising the event on your groups email list, and especially being present to work at the sale. For other events we strongly encourage that you can advertise the event by sending an email to you group, volunteer your time at the fundraiser or donate to the Y by participating in the fundraiser.
11. If it is brought to the attention of the Programs Committee that a YMCA sponsored student organization is not living up to it’s responsibilities as a program of the University YMCA, then it will be up to that committee to decide what action should be take to rectify the situation.
12. We strongly encourage your group to create and teach one Communiversity course each year.