University YMCA
The University YMCA, founded in 1873, develops campus and community leaders committed to social justice, environmental protection, interfaith cooperation and global engagement by fostering dialogue, reflection and action.
Description
DOWNLOAD THIS POSITION DESCRIPTIONWe seek an experienced colleague to serve on our staff team as our Business Manager, supporting our efforts as a student-centered, community-focused organization.
This public-facing role provides critical support for this dynamic set of programs, partnerships, and activities. We are a complex, independent non-profit organization with a nearly $2.5M operating budget, 20 diverse staff, and more than a dozen student workers and interns. Our primary facility is home to several non-profits and university units, the Y Thai Eatery, and a 12-bed residence hall. Each year, we host more than 350 events and meetings and serve as the fiscal sponsor for 13 student organizations. Our New American Welcome Center (NAWC) program, located off-site, receives more than $1M in annual grant funding. This position collaborates with NAWC staff on financial activities.
Reporting to and working directly with the Executive Director, the person in this role is responsible for a diverse array of office and bookkeeping tasks, ensuring the Association runs smoothly on a day-to-day basis. Strong project management and excellent interpersonal skills are a must.
This position is on-site, generally 9:00-4:30P daily, with some scheduled weekend and evening activities as needed as part of our staff team.
Compensation
The salary range for this position is $47,000 to $52,000. Final salary will be commensurate with experience and background, and with attention to equity for all personnel in the organization. We currently have less than a 3:1 ratio between our highest and lowest paid full-time employees.
A generous benefit package is available, including three weeks of paid vacation leave plus additional paid holidays, paid sick and parental leave, employee and dependent life, health, dental and vision insurance, and the option to participate in the National YMCA Retirement Fund after two years of employment, as well as other retirement savings programs. Benefit eligibility and coverage details can be provided upon request.
Requirements
Required Qualifications & Skills
- Bachelor's degree or comparable work experience.
- 2+ years of experience with Quickbooks Online, Quickbooks, or comparable financial applications.
- Possess essential computer skills and familiarity with Microsoft Office/Google Suite and Workspace.
- Demonstrated ability to manage complex projects and work flows, both independently and as part of a team.
Preferred Qualifications & Skills
- Experience with grants management and/or fund accounting.
- Experience or familiarity with donor databases such as Raiser’s Edge
- Experience working with / mentoring young adults
- Familiarity with bulk mail regulations and procedures
Job Duties & Responsibilities
Responsibilities
The essential duties and responsibilities for this at-will position are carried out in collaboration with staff colleagues, students, and community board members in two areas: Financial Management and Office Management.
Financial Management
- Oversee accounts payable and receivable by processing invoices, issuing payments, and preparing billing for residents, tenants, and facility users and deposit checks.
- Maintain accurate financial records by reviewing bank activity and financial transactions, and organizing digital files for audits.
- Administer payroll and benefits by processing staff and student timesheets, ensuring compliance with Federal Work Study requirements, and managing retirement and health benefit contributions.
- Ensure compliance with tax and reporting requirements by preparing and filing W-2s, 1099s, and other year-end documentation.
- Process and monitor donations by recording contributions in Raiser’s Edge, reconciling merchant services, and generating acknowledgment letters and tax statements.
- Prepare timely financial reports to support staff, board committees, and program oversight.
Office Management
- Supervise front desk operations by scheduling, hiring, and training student assistants to ensure effective coverage.
- Maintain office efficiency by managing supplies, equipment, postage accounts, and room reservation systems.
- Provide administrative support by answering phones, monitoring general email accounts, sorting mail, and preparing bulk mailings.
- Support organizational communications and events by preparing labels and lists, coordinating hospitality, and maintaining a welcoming office environment.
Essential Knowledge & Skills
Required Qualifications & Skills
- Bachelor's degree or comparable work experience.
- 2+ years of experience with Quickbooks Online, Quickbooks, or comparable financial applications.
- Possess essential computer skills and familiarity with Microsoft Office/Google Suite and Workspace.
- Demonstrated ability to manage complex projects and work flows, both independently and as part of a team.